What Shalyn Can Do!
Virtual Assistant/Administrative Tasks
Administrative support to business owners, executives, and teams
SCHEDULING AND CALENDAR MANAGEMENT:
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Schedule appointments, meetings, and events.
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Manage daily, weekly, and monthly calendars.
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Manage and update executives’ calendars.
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Coordinate meetings and events.
COMMUNICATION:
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Respond to emails and other correspondence.
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Proofread, copyedit, and draft documents, letters, and emails.
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Act as a liaison between the individual or business and various contacts.
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Email and Correspondence Management:
Sort and prioritize emails.
Respond to emails on behalf of the company or individual.
Maintain inbox zero.
Write and send cards (thank you, birthday, etc.).
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Meeting Coordination and Support:
Prepare meeting agendas, materials, and presentations.
Attend meetings, take minutes/notes, and provide summaries.
Arrange catering and logistics for meetings.
EVENT PLANNING AND COORDINATION:
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Assist in planning and organizing company events.
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Coordinate logistics for conferences or seminars.
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Set up and support webinars or masterclasses.
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Travel Arrangements and Coordination:
Plan and coordinate travel arrangements, including flights, accommodation
Prepare travel itineraries.
TASK MANAGEMENT:
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Manage to-do lists.
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Handle multiple tasks and prioritize effectively.
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Ensure important deadlines are met.
RESEARCH:
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Research various topics as needed.
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Compile information and summarize findings.
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Provide reports.
DATA ENTRY:
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Enter and update information in databases.
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Maintain accurate records. ∙
GIFT MANAGEMENT:
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Keep track of important dates for gift-giving.
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Assist with gift selection and delivery.
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Gift tracking.
WEBSITE AND MARKETING:
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Light website editing and updates.
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Create simple landing and sales pages.
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Email marketing support (tag/list management, automation setup and manage- ment, etc.)
OFFICE OR BUSINESS TECHNOLOGY:
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Troubleshoot basic technical issues.
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Coordinate IT support when necessary.
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Online course setup and management.
BOOKKEEPING:
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Send invoices and process payments.
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Track payments and send reminders.
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Assist with basic financial record-keeping.
EXPENSE TRACKING:
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Track and reconcile expenses.
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Prepare expense reports.
Personal Assistant Tasks
In addition to what is listed above and depending on client location
HOME MANAGEMENT:
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Coordinate household activities and maintenance.
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Organize and occasionally maintain personal living spaces.
PERSONAL ERRANDS AND APPOINTMENTS:
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Handle personal errands such as shopping, banking, and other tasks.
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Schedule and coordinate personal appointments.
PERSONAL EVENT PLANNING AND SUPPORT:
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Plan and coordinate personal events, parties, or gatherings.
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Manage guest lists and invitations.
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Coordinate family events and activities.
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Assist in arranging educational opportunities or training sessions (camps, tutor- ing, etc.)
TECHNOLOGY ASSISTANCE:
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Provide technical support for personal devices.
Online Business Management
FINANCIAL MANAGEMENT:
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Monitor and manage expenses.
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Invoice and payment processing
PROJECT MANAGEMENT:
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Oversee projects to completion.
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Coordinate tasks and deadlines among team members
REPORTING:
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Provide insights and recommendations.
CLIENT MANAGEMENT:
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Serve as a point of contact for clients.
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Manage client relationships and expectations.
EVENT MANAGEMENT:
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Plan and coordinate virtual events or webinars.
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Oversee logistics and execution.
WEBSITE MANAGEMENT:
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Oversee the maintenance and updates of the business website.
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Ensure a positive user experience.
